Privacy Policy

Last updated: December 20, 2025

Introduction

Welcome to WhisperPlan. We respect your privacy and are committed to protecting your personal data. This privacy policy explains how we collect, use, and safeguard your information when you use our voice-to-task management application.

Information We Collect

Account Information

When you create an account, we collect:

  • Email address
  • Name (optional)
  • Authentication credentials

Voice Recordings

When you use WhisperPlan's voice recording feature, we temporarily process your audio recordings to transcribe them into text and extract tasks. Audio files are:

  • Processed using OpenAI Whisper API for transcription
  • Analyzed using Google Gemini AI for task extraction
  • Stored temporarily during processing
  • Deleted after transcription is complete (unless you choose to keep them)

Usage Data

We automatically collect:

  • Device information (iOS version, device model)
  • App usage statistics
  • Error logs and crash reports
  • Performance metrics

Task and Project Data

We store the tasks, projects, and notes you create within the app, including:

  • Task titles and descriptions
  • Due dates and priorities
  • Project names and colors
  • Transcribed text from your voice recordings

How We Use Your Information

We use your information to:

  • Provide the Service: Process voice recordings, create tasks, and sync your data across devices
  • Improve the Service: Analyze usage patterns to enhance features and user experience
  • Communicate: Send you service updates, security alerts, and support messages
  • Billing: Process payments for Pro subscriptions
  • Security: Detect and prevent fraud, abuse, and security incidents

Third-Party Services

We use the following third-party services:

OpenAI Whisper

Audio transcription service. Your voice recordings are sent to OpenAI's servers for processing. OpenAI's privacy policy applies to this data processing.

Google Gemini AI

AI task extraction service. Transcribed text is processed by Google's Gemini AI to identify tasks, priorities, and deadlines.

Firebase

Backend infrastructure for authentication, data storage, and cloud functions. Google Firebase's privacy policy applies.

Apple App Store

Payment processing for subscriptions is handled by Apple. Apple's privacy policy applies to payment information.

Data Storage and Security

Your data is stored securely using industry-standard encryption:

  • Data in transit is encrypted using TLS/SSL
  • Data at rest is encrypted in Firebase Cloud Firestore
  • Voice recordings are processed over secure connections
  • Access to your data is protected by authentication

Cookies and Tracking Technologies

What Are Cookies

Cookies are small text files that are placed on your device when you visit our website. They help us provide you with a better experience by remembering your preferences and understanding how you use our site.

EU-Specific Cookie Consent

In compliance with GDPR requirements, we implement a cookie consent system for visitors from the European Union. We automatically detect your location based on your browser's timezone settings. If you're located in the EU, you'll see a cookie consent banner when you first visit our website.

Non-EU visitors: Analytics cookies are automatically enabled to help us improve our service. You can opt out using your browser settings or the Google Analytics opt-out add-on.

Types of Cookies We Use

Strictly Necessary Cookies

These cookies are essential for the website to function properly and remember your preferences. They cannot be disabled.

  • Cookie Name: wp_cookie_consent
  • Purpose: Stores your cookie consent preferences (accept/reject analytics)
  • Duration: 6 months (182 days)
  • Type: First-party
  • Data Stored: JSON object containing your consent choices

Analytics Cookies (Optional)

These cookies help us understand how visitors interact with our website by collecting and reporting information anonymously. We use Google Analytics for this purpose. These cookies are only set if you explicitly accept them (EU visitors) or are automatically enabled for non-EU visitors.

  • Cookie Names: _ga, _ga_*, _gid
  • Purpose: Track anonymous usage statistics, page views, and user sessions
  • Duration: _ga (2 years), _gid (24 hours)
  • Type: Third-party (Google)
  • Provider: Google Analytics
  • Privacy: IP anonymization is enabled

How We Detect Your Location

We use your browser's timezone information to determine if you're located in the European Union. This detection method:

  • Does not require external API calls
  • Preserves your privacy by not sharing your location with third parties
  • Works entirely in your browser
  • Checks if your timezone starts with "Europe/"

Managing Cookies

You can control and manage cookies in several ways:

  • Cookie Banner (EU only): When you first visit our site from the EU, you can choose to accept or reject analytics cookies. Your choice is saved for 6 months.
  • Browser Settings: Most browsers allow you to refuse cookies or delete existing cookies through their settings menu
  • Google Analytics Opt-out: Install the Google Analytics Opt-out Browser Add-on
  • Change Your Mind: You can clear your browser cookies at any time to reset your preferences and see the banner again

Please note that blocking certain cookies may impact your experience on our website and limit the functionality available to you.

Third-Party Tracking

When you accept analytics cookies, Google Analytics may use additional tracking technologies including:

  • Local storage
  • Session storage
  • Browser fingerprinting techniques

All data collected is anonymized and used solely for improving our service. We do not sell or share your data with any third parties for marketing purposes.

Data Retention

  • Voice Recordings: Deleted immediately after transcription (unless you opt to keep them)
  • Tasks and Projects: Retained until you delete them or close your account
  • Account Data: Retained until you request account deletion
  • Usage Logs: Retained for up to 90 days

Your Rights

You have the right to:

  • Access: Request a copy of your personal data
  • Correction: Update or correct your information
  • Deletion: Request deletion of your account and data
  • Export: Download your tasks and data in a portable format
  • Opt-out: Disable analytics and non-essential data collection

To exercise these rights, contact us at contact@whisperplan.app

Children's Privacy

WhisperPlan is not intended for children under 13 years of age. We do not knowingly collect personal information from children under 13. If you believe we have collected information from a child under 13, please contact us immediately.

International Data Transfers

Your data may be transferred to and processed in countries other than your country of residence. We ensure appropriate safeguards are in place to protect your data in accordance with this privacy policy.

Changes to This Policy

We may update this privacy policy from time to time. We will notify you of any material changes by posting the new policy on this page and updating the "Last updated" date. Continued use of WhisperPlan after changes constitutes acceptance of the updated policy.

Contact Us

If you have questions about this privacy policy or our data practices, please contact us:

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